Events & Programming Senior Specialist

Position
Senior Specialist, Events & Programming

Department
Public Area Management

Reporting Relationship
VP, Public Space Operations & Events

Status
Full-time; Non-exempt

Overview

The Downtown Seattle Association is a non-profit business improvement association located in downtown Seattle. In the past several years, the DSA has increased its focus on public space activation and have a contract in place with Seattle Parks and Recreation to manage the staffing, activation, permitting, and sponsorship of Westlake Park and Occidental Square. Additionally, the DSA has developed a partnership with Friends of Waterfront Seattle, to support park activations on the central waterfront.

Friends of Waterfront Seattle (Friends) is the nonprofit partner to the City of Seattle, helping to execute, steward, and program Seattle’s future Waterfront Park, designed by James Corner Field Operations and under construction now. Friends’ mission is to build awareness, fundraise, and manage the future Waterfront Park in partnership with the City, all with the goal to ensure that the waterfront is beautiful, vibrant, and welcoming to all.

The Senior Specialist supports the work of the Downtown Seattle Association, Metropolitan Improvement District and Friends of Waterfront Seattle by playing a key role in urban parks activation, specifically at Pier 62.  This is a pivotal milestone for the central waterfront as the Pier is the initial public space to open as part of the larger design plan.  The Senior Specialist is responsible for logistics, planning and implementation of light layer public space amenities and activation strategies on Pier 62. The position will be working under the VP, Public Space Operations & Events and have a close working relationship with the Public Space Manager at Friends of Waterfront Seattle.

Duties & Responsibilities

COMMUNITY LIAISON

  • Be primary DSA liaison to neighborhood businesses and organizations around Pier 62 and the central waterfront. Working with Friends of Waterfront Seattle to perform extensive interaction with the public and work to foster and maintain positive relationships with stakeholders.
  • Continually work to improve the urban environment through consistent and thoughtful activation and planning based on feedback and data.

ACTIVATION & PROGRAMMING

  • Oversee and be on-site contact for all activation logistics at Pier 62, as well as other venues along the central waterfront as needed.
  • Seek out vendors and partners to positively impact the public space, draw a crowd to the space that supports urban activation programming.
  • Research, identify plan, schedule and design activations and programming for Pier 62 that attract diverse audiences, are appropriate for the neighborhood and foster positive activity and vibrancy for the park.
  • Plan and maintain a schedule/calendar of consistent programming year-round that compliments larger scope events managed by Friends of Waterfront Seattle.
  • Follow up with vendors and partners that require additional details including scheduling an onsite walk through of the activation logistics.
  • Prepare and invoice vendors/partners in a timely manner.
  • Maintain positive relationships with onsite programming partners and sponsors to ensure smooth event and activity execution.
  • Provide support for larger programs & events, managed by Friends of Waterfront Seattle.
  • Co-manage Pier 62 calendar, to include entering/deleting events in real time and ensuring appropriate event details are included and accurate.
  • Review activation and marketing/promotional materials as related to daily programming and activation.
  • Communicate to activation partners in response to last minute, unforeseen scheduling conflicts.
  • Review and analyze data collected at Pier 62 to inform future planning decisions.
  • Develop event recaps/proof of performance for key park activations.
  • Work closely with Park Ambassadors to ensure smooth daily operations at Pier 62.
  • Perform Park Ambassador duties as/when needed.
  • Attending monthly City Special Events Committee and track large events that may affect the central waterfront.

GENERAL DSA SUPPORT

  • Contribute to DSA membership recruitment efforts, maintain contacts in DSA/MID CRM database.
  • Ensure all deliverables are provided on-time and consistent with approved formats, within allotted hours and budget.
  • Facilitate coordinating content for event web pages, collateral and appropriate outreach for programming and events.
  • Maintain an event collateral inventory and archive for all events/programming.
  • Perform other event-related tasks as needed, including pulling event data for staffing reports, staffing company events, helping to organize supplies, assisting in running supplies out to the park, and other tasks as assigned.
  • Handle wide range of administrative tasks including general office support, document tracking and reporting, and record keeping.
  • Participate in committee meetings for DSA events as necessary.
  • Oversee on-site event volunteers and volunteer recognition as needed as pertains to daily activation and programming.
  • Perform other related duties as required.

Qualifications

  • Bachelor Degree in marketing, public relations, business, urban planning or related fields.
  • 3-5 years of experience in event coordination.
  • Ability to maintain accurate records and efficiently multi-task daily deadlines.
  • Enjoys proofreading, including grammar, spelling and design elements
  • Experience in marketing, events, community development, or related fields.
  • Strong verbal and written communication skills.
  • Experience managing budgets.
  • Extremely organized and detail oriented with the ability to meet tight deadlines.
  • Ability to take direction.
  • Adapt to changing priorities while continuing to manage workplans.
  • Self-motivated, energetic learner and a positive attitude with a good sense of humor.
  • Ability to handle stressful situations, demonstrating diplomacy and tact under pressure.
  • Ability to respond to and resolve difficult and sensitive citizen inquiries and complaints.
  • Strong interpersonal skills and ability to work well with diverse groups.
  • Knowledge of Downtown Seattle, its neighborhoods and business community preferred.
  • Must have working cell phone.
  • Ability to work early morning, evenings, weekends, and holidays.

Compensation

$25-$28/Hour, DOE plus competitive compensation package that includes medical, dental, PTO, 401k and ORCA transportation pass.

To Apply:

Send resumes to hr@downtownseattle.org or mail to 423 Stewart St, Seattle, WA  98101.

 

NO TELEPHONE CALLS PLEASE

The Metropolitan Improvement District is an Equal Opportunity Employer.