Events Specialist

Position
Events Specialist

Department
Communications & Marketing

Reporting Relationship
VP, Communications & Marketing

Status
Full-time/non-exempt

Overview
The events specialist is an integral member of DSA’s Communications & Marketing team, responsible for helping plan and execute a variety of high-quality, on-brand events for DSA members and Metropolitan Improvement District ratepayers. This includes both in-person and virtual programs. The DSA Communications & Marketing team has a broad scope of work, including membership, events/sponsorship, earned and social media, brand and website management, graphic design and copywriting. This is an office-based position with flexibility for some remote workdays.

Duties and Responsibilities

  • Creates and manages an accurate and up to date annual events calendar, avoiding conflicts with other potentially competitive external and internal/employee events.
  • Works with colleagues to identify themes and help plan event content.
  • Conducts research on speakers and venues for multiple events annually.
  • Helps create and oversee event budgets.
  • Helps track registration and sponsorship income and event expenses.
  • Coordinates outreach to speakers and gathers needed promotional material (speaker bios, headshots, etc.).
  • Schedules necessary planning meetings and follows up on identified planning/next steps.
  • Works with outside vendors to secure food & beverage, décor, audio-visual, entertainment, etc., as needed.
  • Identifies collateral/promotional needs for events (slides, signage, website updates, etc.) and works closely with other team members on creation and execution of branded event materials.
  • Staffs all in-person and virtual events, triages any issues, and incorporates opportunities for improvement into future events.
  • Attends events of other similar organizations to monitor and report back on learnings.
  • Collaborates closely with other members of the Communications & Marketing team, other DSA staff and outside event contractors.
  • Supports employee events and other stakeholder events as time allows. Creates post-event wrap-up reports.
  • Performs other related duties of a comparable level/type as assigned.

Qualifications

  • One to three years of experience in events, marketing or related field.
  • Creative individual who can work both independently and as part of a team.
  • Ability to interact professionally with members, ratepayers, staff and vendors.
  • Highly organized and attentive to detail with excellent follow-through.
  • Deadline-oriented individual who can work well in a fast-paced, changing environment.
  • Must be available to work early mornings, evenings or weekends as needed.
  • Excellent verbal and written communications skills; experience in AP style editing preferred.
  • Some professional experience with social media platforms, including LinkedIn and Twitter.
  • Ability to lift to 50 pounds.
  • Skilled in Microsoft Word, Outlook, PPT, Excel, Google docs/sheets and WordPress.

Characteristics

  • Reflect the Downtown Seattle Association’s core values of Collaboration, Perseverance, Innovation, Excellence, and Integrity
  • Deep commitment to equity and social justice with an understanding of the role that racism, ableism, sexism and other forms of bias and oppression play in perpetuating inequity.
  • Commitment to growth mindset, collaborative leadership, and a learning-based philosophy.
  • Humility, sense of humor, comfort with ambiguity and servant leadership.
  • Ability to weave and work within all DSA mission areas associated with creating a healthy, vibrant downtown for all.
  • Willingness and comfort to engage with evolving and shifting portfolio of job duties.

Employment Details

The hourly pay range for this position is $26.44 – 36.06. Downtown Seattle Association provides a comprehensive benefits package including:

  • 100% employer-paid
    o Medical/Dental/Vision Coverage
    o Life Insurance
    o Long Term Disability
    o Paid FMLA
    o Generous Paid Time Off
    o 10 paid Holidays plus six paid personal days
    o ORCA transit card
    o First Choice Employee Assistance Program
  • Flexible Spending Account (medical or dependent)
  • Employer-Matched 401(k) Contribution with up to 5% Match

Things to Know About DSA:

  • We recognize there is value in the Downtown Seattle Association and our affiliate organizations and programs reflecting the diversity of our community and we are intentionally and actively seeking out applications from a variety of backgrounds, including members of the LGBTQIA+ community, and Black, Indigenous, and people of color (BIPOC).
  • Downtown Seattle Association is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably-discharged veteran or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, DSA does not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program.
  • Downtown Seattle Association is proud to step up for safety by requiring COVID-19 vaccination of all team members. To be considered for employment, applicants must supply verification of vaccination during the initial interview process.

Application Instructions:

Please submit your application materials to hr@downtownseattle.org.

Apply Today

Applications will be reviewed on a rolling basis, with priority given to applications received by December 2nd, 2022.

NO TELEPHONE CALLS PLEASE

The Downtown Seattle Association is an Equal Opportunity Employer.