Downtown Summer Sounds Intern

Position
Downtown Summer Sounds Intern

Department
Parks & Public Realm Operations

Reporting Relationship
Senior Manager Parks and Public Space Programming

Status
Temporary, part-time, 20-25 hours per week

Schedule
Monday-Friday 10 a.m.-3 p.m. or 3-8 p.m. depending on concert schedules.
Temporary position runs from June 27 2023 through September 8 2023.

Overview
At the Downtown Seattle Association, our mission is to create a healthy, vibrant downtown for all. The Downtown Summer Sounds Concert Series plays an important role in creating welcoming public spaces for all to enjoy.

Position Overview
This role will assist in the planning and promotion of the Downtown Summer Sounds Concert Series working closely with the Public Realm Operations and Communications & Marketing teams.

Duties and Tasks

  • Assist in the planning and implementation of the Downtown Summer Sounds Concert Series and other public realm events and programming.
  • Represent DSA at all concerts as onsite point of contact to venue staff, booking agency, production staff, sponsors, etc. to ensure smooth event and activity execution.
  • Responsible for DSA set up at each concert, arriving on time, setting up promotional materials and manage rental and production staffing to ensure timely set up.
  • Responsible for on-stage announcements at concerts, recognizing appropriate partners, sponsors, etc.
  • Conduct consistent and accurate data collection (concert attendees, equipment and material inventory, etc.) for reporting and presentations
  • Carry out consistent communication with venue staff, booking agency, production staff, sponsors, etc. to share information, change in plans, cancellations, updates, etc.
  • Conduct outreach and distribute collateral and promotional materials to concert venues and neighboring businesses.
  • Keep inventory and replenish supplies throughout concert series.
  • Assist with updates to the organization’s websites, blog and social media outlets.
  • Assist with the development and updating of community stakeholder lists as needed.
  • Follow project timelines and task lists.
  • Ensure all deliverables are provided on-time and consistent with approved formats, within allotted hours and budget.
  • Perform other related duties of a comparable level/type as assigned.

Minimum Qualifications

  • Strong customer service skills with the ability to engage with diverse members of the public.
  • Willingness to be helpful and make a difference in our community.
  • Ability to take direction.
  • Strong written and verbal communication skills.
  • Ability to interact professionally with clients and demonstrate good judgment.
  • Highly organized and attentive to details with excellent follow-through.
  • Ability to work occasional early morning, evenings, weekends, and holidays.
  • Proficient with Microsoft Word, Outlook, PowerPoint and Excel.
  • Marketing skills, with the ability to help with live social media posts a plus.
  • Concert and/or production experience a plus.
  • Knowledge of the downtown area and how to get around is a plus.

Physical Demands and Work Environment
Work Environment – Working in parks and public spaces in downtown Seattle, outdoors in all weather conditions, with exposure to potentially hazardous waste/substances.
Physical Demands –Must be able to lift and transport up to 40 pounds. Ability to walk, stand for long periods of time.

Employment Details
DSA is committed to internal and market equity.
The hourly pay for this position is $18.69.
To include Company paid: ORCA Card and PTO accrual based on Seattle sick and safe.

Application Instructions
Please submit your application materials to hr@downtownseattle.org. Applications will be reviewed on a rolling basis.

We recognize the value of the Downtown Seattle Association and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds, including members of the LGBTQIA+ community, and Black, Indigenous and people of color (BIPOC).

Downtown Seattle Association is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, DSA does not discriminate based on genetic information in its employment related policies and practices, including coverage under its health benefits program.