Downtown Summer Sounds Intern: Operations

Position
Downtown Summer Sounds Intern: Operations

Department
Parks & Public Realm

Reporting Relationship
VP, Public Space Operations & Events

Status

  • Temporary, part-time 24 hours/week for 10 weeks, June-August
  • Schedule to be mutually agreed upon

Overview

At the Downtown Seattle Association, our mission is to create a healthy, vibrant downtown. For nearly 60 years, we have been providing vision and leadership on the critical issues and opportunities facing Seattle’s urban core.

This role will assist in the planning and promotion of the Downtown Summer Sounds Concert Series alongside the Parks & Public Realm Team and Communications & Marketing Team.

Duties & Responsibilities

  • Assist in the planning and implementation of the Downtown Summer Sounds Concert Series and other Parks events and promotions
  • Represent DSA at all concerts as onsite point of contact to venue staff, booking agency, production staff, sponsors, etc. to ensure smooth event and activity execution
  • Responsible for DSA set up at each concert, arriving on time, setting up promotional materials and manage rental and production staffing to ensure timely set up
  • Responsible for intro/outro announcements on stage at concerts, recognizing appropriate partners, sponsors, etc.
  • Create run-of-show documents for talent booker, venue contacts and sound production crew
  • Conduct consistent and accurate data collection and reporting for Downtown Summer Sounds Wrap Book, meeting presentations, etc.
  • If concert is canceled due to weather, intern will communicate changes to all relevant parties
  • Conduct outreach and distribute collateral and promotional materials to concert venues and neighboring businesses
  • Keep inventory and replenish supplies throughout concert series
  • Follow project timelines and task lists
  • Ensure all deliverables are provided on-time and consistent with approved formats, within allotted hours and budget
  • Perform other related duties of a comparable level/type as assigned

Qualifications

  • Recent graduate or student currently in the process of completing a 4-year degree
  • Strong customer service experience and interpersonal skills
  • Experience in event planning, logistics, community development or related fields
  • Hyper organized with the ability to meet tight deadlines
  • Ability to take direction and remain flexible
  • Strong written and verbal communication skills
  • Ability to interact professionally with clients and demonstrate good judgment
  • Highly organized and attentive to details with excellent follow-through
  • Ability to work occasional early morning, evenings, weekends, and holidays
  • Proficient with Microsoft Word, Outlook, PowerPoint and Excel

Compensation

$14 per hour, plus ORCA card

This position will not be eligible for paid holidays and that they will receive time off in accordance to the Seattle Sick and Safe Leave.

To Apply

Please send a resume and cover letter to georgeb@downtownseattle.org. To be considered, resumes must be received by May 17.

NO TELEPHONE CALLS PLEASE

The Downtown Seattle Association/Metropolitan Improvement District is an Equal Opportunity Employer.

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